To improve the accuracy and security of customs data, the European Commission is implementing new standards for item descriptions on EU Customs Declarations. Starting 1 September, generic or vague product descriptions, referred to as “Stop Words”, will no longer be accepted.
What’s Changing
The EU has published an official list of prohibited terms that should not appear in goods descriptions. Use of these terms willtrigger automated shipment holds, customs inspections, and border delays.
To remain compliant:
· Avoid using generic terms such as “parts,”“samples,” or “accessories” in goods descriptions.
· Ensure accurate HS codes and detailed product descriptions are provided for each item.
· Be specific and descriptive about the nature, function, and material composition of goods.
See the official ICS2 “StopWord” List, which outlines terms that could result in customs interventions. This list is managed and updated by the EU Commission.
Why It Matters
Non-compliant declarations may:
· Trigger shipment holds at EU entry points
· Lead to costly delays and administrative interventions
· Result in increased scrutiny for future shipments
What You Can Do
· Review your customs data processes ahead of the 1 September deadline
· Replace all generic descriptions with detailed and product-specific language
· Cross-check goods descriptions against the attached EU Stop List
· Contact MHI if you need assistance updating your systems or training your teams
We’re here to help. Our compliance team is ready to support your transition and mitigate interruption with EU market access. If you have any questions or concerns or would like to discuss further, please contact your dedicated Account Manager, or talk to one of the team via Enquiries@mhi.co or +44 (0) 117 977 66 55
